fCloud – Automatic Cloud-Based Receipt Archiving with Advanced Data Analytics
fCloud by WarPol.Info is an e-platform designed to accelerate the work of finance and accounting departments in medium and large enterprises. It serves as a secure repository for storing and analyzing fiscal documents from sales, including receipts and e-receipts.
The platform not only functions as a cloud database for fiscal printouts but also allows users to view any printer-generated receipt and perform detailed analysis.
With fCloud, you can quickly prepare:
- daily reports
- periodic reports
fCloud stores:
- Invoices
- Receipts
- Simplified invoices
- Confirmations
- Acknowledgements
Key Benefits:
- Timely settlements with tax authorities
- Significant acceleration and convenience in work processes
- Improved business decision-making
The platform’s intuitive and secure interface makes it easy for users to search for documents and generate reports for any selected time period.
Reliable and Proven:
Years of experience in developing fCloud ensure proper and timely archiving of data for:
- Fiscal printers with electronic copy
- Online fiscal printers
- Fiscal printers with e-receipt capability
fCloud also powers the innovative e-receipt system recently introduced in Poland, enabling merchants to send receipts to customers electronically or via SMS, eliminating the need for traditional paper receipts.
fCloud Advantages
- Fast access to every fiscal document in one place
- Timely tax settlements
- Extensive analytics and reporting (daily, periodic reports)
- Access to cash operations
- Accelerated accounting and finance processes
- Stable and reliable platform
- System integration and API support
E-receipts, i.e., receipts in electronic form, have many advantages compared to traditional paper receipts.
E-receipts provide:
Paper savings – with e-receipts, there is no need to print receipts on paper, which is beneficial for the environment and allows for cost savings related to purchasing paper and printers.
Ease of storage – e-receipts are stored electronically, meaning they do not take up space in traditional binders and can be kept for a long time on a computer, smartphone, or in the cloud.
Ease of verification – e-receipts are automatically verified by the system, making it easier to detect potential errors or irregularities compared to traditional receipts.
Ease of searching – by storing e-receipts electronically, they can be more easily searched for and retrieved when needed.
Security – e-receipts are protected against unauthorized access and processing, increasing the safety of customer data.
User dashboard
fCloud Pro – Extended Subscription
As a SaaS service, fCloud enables cloud-based e-receipt archiving. Local agents, provided for free by WarPol.Info, must be installed on sales devices to transmit daily sales data from fiscal printers to the platform.
For large or distributed installations, a proxy server can temporarily store and collect data across the network. fCloud MS continuously monitors each connected printer and gathers device status for reporting.
Users can also diagnose errors or take independent actions. All data from terminals is securely processed and stored on the HACMP platform, with transmission via a TLS-encrypted internet channel.
- Vertical data presentation
- Interactive dashboards
- Querying capabilities
- Alerts and notifications
- Business reporting
- KPI and performance management
- Search and collaboration tools
- Analytical tools, e.g., average turnover per location, station, region (daily, monthly)
Secure Storage of Fiscal Data
All fiscal data is stored in a secure Data Center infrastructure located in Poland, in Janki and Rybnik. The data never leaves the country and is stored on high-performance professional IBM storage arrays, ensuring strong encryption and high system availability.
Data is archived daily between data centers, and additional backups are stored on tape backup solutions to eliminate the risk of data loss.
We Care About Cybersecurity
The data security policy implemented by WarPol.Info follows the “golden rule” 3-2-1-1-0, which represents best practices in data backup and archiving widely used in modern IT environments.
The 3-2-1-1-0 rule stands for:
3 – three copies of data
2 – two different types of storage media (e.g., disk and tape)
1 – one offsite copy
1 – one immutable offsite copy
0 – zero errors during data recovery
This approach ensures maximum data protection and business continuity.
E-Receipt Archiving in the fCloud Service
The e-receipt system was introduced in Poland to enable sellers to stop printing traditional paper fiscal receipts and issue them in electronic form instead. The fCloud service complies with the requirements of the Regulation of the Minister of Finance of March 14, 2013 (para. 14 point 8 section 1) regarding proper and timely archiving of data when using fiscal cash registers and printers with electronic copies.
The fCloud solution:
- eliminates the need for installation, maintenance, and updates on the client’s side,
- guarantees service continuity and secure data storage,
- provides direct access to every receipt from every fiscal printer,
- enables real-time monitoring of the archiving process,
- allows fast and easy retrieval of specific fiscal documents.
The fCloud platform is a centralized e-receipt management system. Unlike fragmented analytical tools, all components of fCloud are available in one place, ensuring ease of use and flexible adaptation to each company’s reporting and analytical requirements.
Why Choose fCloud by WarPol.Info?
fCloud is a comprehensive cloud-based solution for e-receipt archiving that does not require investment in specialized IT infrastructure or technical resources on the client’s side.
Key advantages:
- developed based on many years of experience and cooperation with retail and e-commerce clients,
- full protection of repository data against unauthorized access and processing,
- intuitive and user-friendly interface,
- subscription-based service model,
- premium variant available with advanced business analytics (FCBI – Fiscal Cloud Business Intelligence) and fiscal printer status monitoring.